Essential Advising Vocabulary
Advising Appointment – Advising appointments are a chance for you and an academic, intensive English, or immigration advisor to meet to discuss your class schedule, placement, adding and dropping classes, immigration status, or other concerns. Appointment time slots are usually for 30 minutes. Students are expected to arrive 5 minutes prior to their appointment, sign in on the clipboard at the front desk, and alert the front desk staff that they have arrived for a scheduled appointment. Please present the front desk staff with your student identification card so we can locate your student file. To schedule an advising appointment contact the Center for International Education Office at 206-934-5360 or firstname.lastname@example.org
Class Description - Class descriptions can be found in the quarterly class schedule. They describe the course by letting students know what topics will be taught. The item #, credit load, location, and time the class is taught are included in the class description.
Educational Plan – An educational plan outlines your program of study, showing which classes are important for you to take each quarter. An educational plan, when complete, will let you know when you can expect to finish your program of study and graduate. Every class taught by South Seattle College is not offered every quarter. It is important to work with an advisor on an educational plan to make sure that you can complete all your required classes to graduate and earn your degree or certificate in the shortest amount of time. Many classes require prerequisites, and an educational plan ensures that you are ready to take each of your classes by meeting the prerequisites of the course. If students veer from their educational plan they may miss important classes or not be ready to take a specific class when needed. If this happens students may not graduate on time. Please check with an advisor before changing your academic plan or classes. Also, let an advisor know if you do not pass a class. Advisors are here to help you successfully complete your program.
Enrollment Form - The enrollment form is a blue and white paper that must be filled out so that an advisor can register a student for the classes that they want to take. The enrollment form is needed whenever a student adds or drops classes. The top portion needs to be completed in its entirety and the form must be signed. If a student is on the waitlist an instructor may sign the enrollment form to allow the student to add an otherwise full class.
Item Number - Each class and section has a unique item number each quarter. This is a four digit number located in the quarterly class schedule. You will need to know the item number for your course and write it down on your enrollment form so your advisor can register you for the classes that you want to take. The item number is four digits long. If you see a number in the quarterly class schedule that lists the item number and section number they will be separated by a “.”. For example, if the number is 6305.02, 6305 is the item number.
PIN - PIN stands for personal identification number. You will be assigned a pin that is your birth date in six digit format (mm/dd/yy). Your pin includes the last two digits of the year you were born. When entering your pin into the online computer system do not include any spaces, dashes, or slashes. For example, if your birthday was January 2, 1980, your PIN would be 010280. You can use your PIN and your SID to access various student online services. More information about the PIN is located here.
Prerequisite – A prerequisite is a class or requirement that must be completed before you enroll in the next class. Before taking English 101, students must complete English 098. That means English 098 is a prerequisite for enrolling in English 101. Common prerequisites include English courses and math courses. Other prerequisites may exist, so ask an advisor if you are unsure. Prerequisites are often listed in the class description
Quarterly Calendar - The quarterly calendar shows important dates such as the start and end date of the quarter, the last day to add/drop classes, and the registration times for the following quarter.
Quarterly Class Schedule - The quarterly class schedule shows the times and locations of each class taught during the quarter. The best place to look for classes is in the online quarterly schedule. This is updated as classes are cancelled or added. A paper version is printed each quarter.
Registration - Registration occurs when a student officially adds classes to their schedule for the quarter. The enrollment form must be completed and the student will meet with an advisor so the advisor can register the classes and print an updated schedule. Students should not drop forms expecting that an advisor will complete registration without them. The exception to this rule is when advisors come to visit students’ classes in the Intensive English Program.
Registration Appointment - Registration appointments are assigned automatically by the college’s Student Management System. You must wait until your registration appointment to enroll in class for the following quarter. You should plan to meet with an advisor for registration on or after your registration appointment time.You can look up your next registration appointment time here.
Schedule - Your schedule is a list of the classes that you are taking for the quarter. Your schedule shows the name, location, time, number of credits, and instructor for your classes. It also shows the amount of tuition for your classes. You can view your current schedule online.
Section Number - Sometimes the same class is offered in multiple locations and times during a quarter. Each class is assigned a section number so that there is no confusion as to which class students are registered for. The section number follows the item number in the quarterly class schedule separated by a “.”. For example if the class schedule says 6305.02, 6305 is the item number and 02 is the section number.
SID # - SID stands for student identification number. You are assigned a student identification number at the time you apply to the college. You are expected to memorize or write down your student identification number so you can provide it to staff members on campus. You will need to provide your student identification number whenever you pay tuition, sit for an assessment, register for class or receive other services on campus.
Student ID Card - You will be able to receive your permanent student identification card after you have paid your tuition for the first quarter. You will get your photo taken near the cashier in the Robert Smith Building and we will print a permanent identification card with your name, photo, and SID #. It is a good idea to carry this card with you while on campus so you can easily provide proof of your identity and easily share your SID # with staff or faculty members.
Syllabus - The syllabus is a document that you will usually receive from your instructor the first day of the quarter. It contains important dates for the quarter, assignments that will be due, the instructor’s contact information, and the learning goals for the class. The syllabus is a contract between you and the instructor. Read it carefully, and know that you will be expected to turn in assignments and work as described on the syllabus throughout the quarter.
Transcript - Transcripts are a record of every class that a student takes during their time at the college. It shows students grades every quarter and includes a cumulative grade point average (GPA) for the student’s entire time at the school. You can view your current unofficial transcript online, or you can order an official transcript through this website.
Walk-In Advising – Walk-in advising provides a chance for you to see an academic, intensive English, or immigration advisor to register for class, review placement scores, or ask a question. Walk-in advising is appropriate when the length of your appointment is expected to be less than 30 minutes. If you need more time, ask to set an appointment. During the busiest times in the office – during orientation week, right before the start of the quarter, and the first week of the quarter – walk-in advising is the only option. This allows the Center for International Education Office to serve a large number of students as efficiently as possible. Students should complete enrollment forms or other forms before meeting with their advisor. Advisors do not create educational plans during walk-in advising, but you can make an appointment after the first couple weeks of the quarter when there is more time to do in-depth planning.