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This is a simplified explanation of the South Seattle College Financial Aid Satisfactory Academic Progress policy. The full text of the Satisfactory Academic Progress Policy can be found below. You are required to read and understand the South Seattle College Satisfactory Academic Progress Policy, and you agree to abide by the policy when you accept your Financial Aid Award Letter.

 Satisfactory Academic Progress Policy

Students receiving financial aid are required to maintain satisfactory academic progress by achieving qualitative and quantitative measurements for their funding sources. All classes a student attempts for the quarter are counted towards these measurements, including classes not covered under financial aid funding. No student receiving funding facilitated through the Financial Aid Office at South Seattle College is exempt from this policy—no exceptions.

Quantitative Requirements

The Quantitative calculation measures the Completion Ratio, which is the credits earned out of the credits attempted and is expressed as a percentage. Students are required to have a 67% or better Completion Ratio during the quarterly and annual review. All Credits Attempted and Earned (100 level or higher, and ESL, Math, and English credits between 080 and 099 including credits taken as part of the Running Start program at South) are used in this measurement. Credits transferred into South are not included in this measurement. Students that do not meet the 67% or better Completion Ratio during the annual review will be placed on Financial Aid Suspension Status.

 = Completion Ratio


Qualitative Requirements

The Qualitative measure pertains to the student’s current Grade Point Average (GPA). Only the Cumulative College Level Grade Point Average (CCLGPA) is used for this calculation. Students must have at least a 2.00 CCLGPA to pass this measurement. Students who have never attended South and do not have a CCLGPA, by default, pass this measurement. Students with a CCLGPA below 2.00 will be placed on Financial Aid Suspension Status during the annual review or Financial Aid Warning Status or Suspension Status during the quarterly review.

Out of Time

In addition to the Qualitative and Quantitative measures, you are subject to an annual Out of Time measurement called Maximum Timeframe. If you do not complete your degree within 125% of the credits required for your program you are considered to be Out of Time, and may not receive financial aid funding.  If you believe that you have unusual circumstances that prevented you from completing your degree in a timely manner, you may request an Out of Time Appeal form be sent to you. Appeal determinations are usually made within 10-15 business days.

Track Your Own Progress

You are highly encouraged to track your own Satisfactory Academic Progress to ensure you are meeting the standards. The easiest way to do this is to print a Degree Audit for your program of study, add together all of your earned credits, add together all of your attempted credits, and then use the Completion Ratio listed above.

Repeat Course Work

Seattle College does not allow a student to receive financial aid for a repeated course; that is, a course they already passed with at least a 0.001 grade.

Auditing a Class

You may not Audit a class while receiving financial aid funding.  If it is discovered that you audited a classed while receiving financial aid funding, you will be required to repay some or all of the financial aid you received.

Remedial Course Work

You may receive up to 45 credits worth of financial aid funding for remedial coursework.  Remedial coursework is defined as courses in Math, English, and English as a Second Language (ESL) that are level 080 to 099. You must be able to show that all remedial course work will be finished within 45 credits or financial aid will be discontinued until it can be mathematically shown that you can complete all required remedial course work with 45 credits.

SAP Status

Students are required to meet a qualitative measure to be considered meeting Satisfactory Academic Progress.  At the beginning of each academic year, a student must have at least a 2.00 overall College Level GPA to be eligible for Financial Aid funding.

Some financial aid programs require a quarterly GPA check.  Students receiving State Financial Aid, such as the Washington State Need Grant, College Bound, Passport to College, and State Work Study, must have a 2.00 quarterly GPA to continue receiving aid.

Students in certificate programs, are required to have their GPA checked quarterly, however they are required to have a 2.00 Overall College Level GPA not a quarterly GPA.

In additional to the annual calculation listed above, students receiving certain types of financial aid, or attending a certificate program must be evaluated quarterly.  Students receiving State Financial Aid such as the Washington State Need Grant, College Bound, Passport to College, or State Work Study must complete 100% of their quarterly attempted credits to maintain eligibility for this funding.  Students that earn between 99%-50% of their attempted credits will be placed on STATE PRIORITY 2 status and all undisbursed State Financial Aid will be canceled and awarded to other students.  Students who complete 0%-49% of their attempted credits will be placed on SUSPENSION for state aid only, and all undisbursed State Financial Aid will be canceled and awarded to other students.  Note, students may be on SUSPENSION from state aid, and still be eligible to receive federal and institutional financial aid funding.

Tracking your own progress

Students are highly encouraged to tack their own Satisfactory Academic Progress to ensure they are meeting standards. The easiest way to do this, is to print a Degree Audit for your program of study, add together all of your earned, and then add all of your attempted credits, and use the completion ratio listed above. 

SAP Status

You are assigned a SAP (Satisfactory Academic Progress) status at the beginning of each academic year. Each quarter you will have that status adjusted accordingly. Below is a list of possible SAP statuses and their meaning:
  • Eligible – You have passed all measurements for the financial aid funding you are receiving and are eligible for financial aid disbursements each quarter.
  • Suspension - You failed one or more of the measurements and are no longer eligible for your financial aid funding.  Future aid for which you have lost eligibility is canceled and immediately awarded to another student.  On this status you have the right to appeal if you can demonstrate unusual circumstances that contributed to you inability to meet measurements—See Re-Establishing your Eligibility below.
  • Probation – You were on Suspension, but successfully appealed your Suspension status and are now eligible to receive financial aid funding under more restrictive Terms and Conditions.
  • Repayment – You owe money to a financial aid program or South Seattle College and are not eligible to receive any future financial aid disbursements until the money is repaid.  Future aid is canceled and immediately awarded to another student.  Once repaid, you will have your status changed to Eligible, Suspension, or Probation depending on a review of your measurements.
  • Out of Time – You have exceeded the allowable number of credits attempted for your program of study, or cannot mathematically complete the program within the allowable timeframe and are no longer eligible to receive financial aid. If you are Out of Time you have the right to appeal if you can demonstrate unusual circumstances that contributed to your inability to meet this measurement—See Re-Establishing your Eligibility below.

Re-establishing your Eligibility

If you are placed on financial aid suspension, you are not eligible to receive financial aid funding. 

You must take classes on your own until your Completion Ratio is at least 67% and your CCLGPA is at least 2.00. Once this is achieved you may contact the Financial Aid Office in writing and request to have your file re-evaluated. 

If you believe you have experienced unusual circumstances that prevented you from being successful, you may submit the
Appeal Form. Appeals determinations are usually made within 10-15 business days.