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The DS Office works in coordination with faculty to provide academic adjustments for students with disabilities.  Because many accommodations are curriculum based, collaboration between DS and faculty is essential to ensure equal access.

We hope this resource page will provide guidance for you regarding student accommodations.  Please feel free to contact us with any additional questions you may have.

Referring students to DS

DS recommends that you include a statement in your syllabus, such as the following:

If you need accommodations for a disability, if you have emergency information to share, or if you will need assistance in the event of an evacuation, please discuss this with me in private or contact the DS office.

If a student lets you know they have a disability, all you would need to do is refer them to the DS office.  Keep in mind that students may not use the term ‘disability’.  They may say they have a ‘condition’ or that they had ‘special services’ in high school, or an IEP or 504 plan.  These are all indications that the student may have a disability.  If you’re not sure, go ahead and refer the student to DS and we can meet with them to make that determination.

Accommodation procedure

After you refer students to DS, we will ask them to complete an intake form and provide documentation of disability.  We then work with the student to determine what accommodations might be appropriate.  An accommodation form would then be issued to the student to give to their instructors.  We advise students to meet with instructors privately to discuss accommodations during the first week of the quarter, although the form may be presented to the instructor any time during the quarter and should be accepted at any time.

The Accommodation form is written generally, for all classes, but at times adjustments may be needed for a specific class.  If you have questions about how an accommodation may work in your class, please contact the DS office as soon as possible to discuss alternatives.  Instructors should provide the requested accommodation until an alternative is arranged.

In most cases, the student will deliver the accommodation form to the instructor.  If the form is sent to you directly by DS, please be sure to read it upon receipt for information you will need to know prior to class.  For example, we send the form in advance if there will be an additional person in the class room, such as a sign language interpreter, or if the student uses a service dog.  Additionally, we may need some action from you, such as a list of videos for captioning or identifying a note taker for the class.

Service dogs at SSC

Note taking

If you receive an accommodation form that states a student needs a note taker in your class, we will need some assistance from you.  Notetaking services are provided by other students who are registered in the same class.  We try to maintain confidentiality of the student who has a disability during this process.  Instructors will sometimes make an announcement to the class to request a note taker, or the instructor may approach a potential note taker individually to make the request. 

Once the note taker has been identified, the instructor refers them to the DS office.  We complete hiring paperwork, and the note taker receives a stipend at the end of the quarter.  We ask the note taker to drop off or email notes to DS each day the class meets.  The notes are placed in a folder in the DS office, labeled with the course title, for the student with a disability to retrieve.

An alternative to note taking for some students may be audio recording lectures.  DS has audio recorders available for loan to students for the quarter.  An Audio Recording Agreement may be signed by the student upon instructor request.

Audio Recording Agreement

Confidentiality

All matters related to disability are confidential.  If a student starts talking with you in front of the class about a disability, you would want to help them protect their privacy and talk with them outside class in private.

When talking with the student in private, it’s recommended to focus on a discussion of accommodations or how their disability may affect them in your class and not the specific disability.

Disability Legislation and Procedures

Exams

Some students with disabilities need more time on exams and in-class assignments, and this would be stated in the accommodation form.  When possible, it is usually the best option for the student to take the exam in class.  The instructor would then be available if there are any questions or last minute instructions. 

If extended time cannot be given in class, the exam may be proctored in the DS office.  The instructor would drop off the exam and complete an Exam Instruction form, which lets us know how long the class has and any items that may be used during the exam.  The student would then sign up to take the exam in the DS office.

Any suspected irregularities during an exam which may violate the Student Conduct Code are reported directly to the instructor by the DS proctor. 

Exam Instruction Form

Accessible Technology

Accessible software and hardware are available for students to use in computer labs or in the classroom.  Jaws, Dragon and ZoomText are networked and available on any student facing computer.  Other software is available upon request.  Please refer students to the DS office if they request accessible technology.  We may need instructor assistance to install software in some computer labs.

Accessible Content

'Videos must be captioned before they are shown in class.  Please note auto-generated captions may not be accurate.

Searching for accessible videos:

YouTube

When searching for accessible videos on YouTube, type the key term followed by a comma and cc. For example, looking for English grammar videos you could use this in the search:  English grammar, cc

This will filter the search for videos that are already captioned. You should still check the videos to verify that the captions are accurate, but this will expedite the search.

Lynda

SSC lyndaCampus supports students, faculty, and staff at any skill level with video instruction. Lynda.com offers closed captioning and is a great resource when searching for accessible videos. To learn more about SSC lyndaCampus, click here.

Kanopy

Kanopy is a video streaming option for colleges offering a "Netflix-like" user experience and a selection of over 26,000 documentaries, feature films and training videos from various producers. Kanopy is committed to making their websites usable by all people. To browse, click here.

Web Accessibility Checklist

Creating Accessible Documents